Club Operations
Club Manager: Patricia Macdowell
Telephone: 457-5900
E-mail: baiedurfecurling@sympatico.ca
Board of Directors
All Directors and Officers are nominated annually by a Nominating Committee of Club members. The By-Laws of the Club stipulate the terms of office to be one year or until a successor has been found. The exception is that the term of the President may not exceed 2 consecutive years. Baie d'Urfé tradition has it that the President and Past-President serve 2-year terms, while the other Directors serve 3-year terms.
PRESIDENT - chairperson of the Board of Directors and Chief Executive Officer of the Club; counsels and directs other volunteer members and/or Directors as requested or required; plans, directs and coordinates the operation of the Club through the various Directors, Volunteers and hired personnel and attends events as an executive member of the Board of Directors.
PAST-PRESIDENT - assists the President, organizes and coordinates the annual “Maple Leaf International Bonspiel”; chairs the Nominating Committee and performs other functions as needed.
VICE-PRESIDENT, MEN - co-responsibility (with the V-P, Women) for the organization and maintenance of the Club Calendar; manages the staffing of the club activities for which he is responsible and supports those recruited to organize those activities and attends events as an executive member of the Board of Directors.
VICE-PRESIDENT, WOMEN - co-responsibility (with the V-P, Men) for the organization and maintenance of the Club Calendar; manages the staffing of the club activities for which she is responsible and supports those recruited to organize those activities and attends events as an executive member of the Board of Directors.
SECRETARY - records all Club Board meeting minutes, posts notices as required, handles details related to presidential and secretarial functions, notifies all members of meeting dates, provides documentation for the Annual General Meeting and attends events as an executive member of the Board of Directors.
FINANCE DIRECTOR - the Club's Finance Director oversees the work of the Club Manager, ensures that proper management of the Club operations is achieved, prepares monthly and annual financial statements, and presents the Annual Report to the Annual General Meeting.
ICE AND BUILDING MAINTENANCE DIRECTOR - responsible for the physical well-being of the Club facilities and of the playing ice. Works with the Ice Man to ensure quality ice and equipment for the Club. Prepares proposals to the Board of Directors for maintenance and repair expenditures.
Other Directors
These two Directors do not sit on the Board of Directors, but do often attend meetings in order to keep the Board current on Club activities.
SOCIAL DIRECTOR - recruits a Social Committee and works with the volunteers to organize the social activities of the Club. Works in close coordination with the Membership Committee to ensure a supportive recruitment environment.
MEMBERSHIP DIRECTOR - recruits a Membership Committee and works with the volunteers to organize the Membership Recruitment drive of the Club. Works in close coordination with the Social Committee to ensure a supportive recruitment environment. Also works with community and media resources to publicize the Club's activities and available resources.
Club Dues / Chits / Invoicing
The Club dues are payable by September 30 of each year. Any dues (or portion thereof) still unpaid by Sept 30 will be included in the invoice statement of Sept 30 and will be subject to the late payment penalty charges. All dues are payable before a member can participate in regular league play. The annual fees include the 'association' fees which the Club turns over to Curling Quebec and Canadian Curling Association.
As a member, you are assigned a number for the purpose of signing Club chits. You may “charge” for food, drinks, merchandise, and Club events under this system. This is a privilege accorded to members and a statement is issued each month detailing expenditures. ALL PAYMENTS ARE DUE UPON RECEIPT. Any payments not received before the issuance of the next statement will be subject to interest charges.
Mail is placed in the wall cabinet to the right of the ice viewing windows in the main lounge. Any mail not collected will be posted to you.